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PRIVACY POLICY

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  1. ABOUT YOUR PRIVACY AND THIS PRIVACY POLICY:

    Your privacy is extremely important to us. We are constantly putting a great deal of thought, effort, tools, resources and procedures in place in order to protect and safeguard your privacy. This document is our "Privacy Policy" and it contains details on issues related to your privacy when using our services. It is intended to inform you of our policies, procedures and practices regarding the collection, use and disclosure of any information that you provide through the Platform.

  2. The Privacy Policy is also our "Terms and Conditions" for our website. The terms in the Privacy Policy (such as, but not limited to: "Hawthorne Healing Center, LLC," "Hawthorne Healing Center," "Jade Magic," "Jaguar Medicine," "LPC," "we", "our", “us", "Platform", “Counselor", "Counseling & Wellness Services," etc.) have the same meaning in this document. When you use our Platform you accept and agree to both the Terms and Conditions and to the Privacy Policy. If you do not agree to be bound to the Privacy Policy you should stop using the Platform immediately. By accessing and using our Platform you affirm that you have read the "Terms and Conditions" and the "Privacy Policy" and that you understand, agree and acknowledge to all the terms contained in this document.

  3. Information Collection, Use, and Disclosure:

    To let us operate the Platform effectively and to let you use the Platform, including our Counseling & Wellness Services, we may have to collect your personally identifiable information (such as, but not limited to, your name, phone number, email address, and address), billing and payment information, profile information, log data (information such as your computer, Internet Protocol address (“IP”), pages that you visit and the amount of time spent on those pages, actions you take and other statistics), information related to the Counseling & Wellness Services or your need for Counseling & Wellness Services, and any information which is exchanged between you and your Counselor (collectively the "Information"). In some cases, some of the Information that you give to us is considered health related data. You may decide which Information, if any, you would like to share with us, but some functions of the Platform may not be available to you without providing us the necessary Information. By deciding to provide the Information you agree to our methods of collections and use, as well to other terms and provisions of this Privacy Policy.

     

  4. Protecting this Information is a top priority for us. We will never sell or rent any Information you shared in the Platform. Other than in the limited ways detailed in this Privacy Policy, we will never use or disclose any Information unless you specifically and explicitly requested or approved us to do so. The Information may be used or disclosed to third parties for one or more of the following business or marketing purposes:

    • To create your account on our Platform and to create client profiles for submitting to Insurance Companies.

    • To manage your account, provide you with customer support, and ensure you are receiving quality service.

    • To contact you or provide you with information, alerts and suggestions that are related to the service.

    • For billing-related purposes.

    • To reach out to you, either ourselves or using the appropriate authorities, if either we or a Counselor have a good reason to believe that you or any other person may be in danger or may be either the cause or the victim of a criminal act.

    • To match you with a Counselor, Licensed Professional Counselor, LPC Intern Nutritional Therapy Practitioner, or other Practitioner.

    • To enable and facilitate the Counseling & Wellness Services.

    • To supervise, administer and monitor the service.

    • To measure and improve the quality, the effectiveness and the delivery of our services.

    • Market the Platform and Counseling & Wellness Services to you.

    • To respond to law enforcement requests and as required by applicable law, court order, or governmental regulations.

    • To comply with applicable state and federal laws, including, but not limited to laws related to protecting client and public health and safety.

    • To provide, support, personalize, and develop our Platform and Counseling & Wellness Services.

    • To personalize your Website experience and to deliver content and product and service offerings relevant to your interests, including targeted offers and ads through our Websites, third-party sites, and via email or text message (with your consent, where required by law).

     

  5. Opting out of Marketing Communication:

    You can opt out of receiving email marketing by unsubscribing using the unsubscribe link provided in all of our marketing email communications.

  6. Cookies and Web Beacons:

    Like many websites, we use "cookies" and "web beacons" to collect information. A "cookie" is a small data file that is transferred to your computer's hard disk for record-keeping purposes. A "web beacon" is a tiny image, placed on a Web page or email that can report your visit or use. We use cookies and web beacons to enable the technical operation of the Platform and to collect the Log Data. You can change your browser's settings so it will stop accepting cookies or to prompt you before accepting a cookie. However, if you do not accept cookies you may not be able to use the Platform. The Platform may also include the use of cookies and web beacons of services owned or provided by third parties that are not covered by our Privacy Policy and we do not have access or control over these cookies and web beacons. We may also use third party cookies for the purposes of web analytics, attribution and error management.

  7. Social and General Information Tools:

    We use several publicly-available tools and information exchange resources, such as (but not limited to), an Instagram and Facebook page, and others (collectively "Social and General Information Tools"). Any information you provide or share while using Social and General Information Tools may be read, accessed, collected by that site and users of that site according to their Privacy Policy.

  8. Phishing:

    Online identity theft and account hacking, including the practice currently known as "phishing", are of great concern. You should always be diligent when you are being asked for your account information and you must always make sure you do that in our secure system. We will never request your login information or your credit card information in any non-secure or unsolicited communication (email, phone or otherwise).

  9. Links:

    The Platform may contain links to other websites, services or offers which are owned, operated or maintained by third parties. If you click on a third party link, you will be directed to that third website or service. The fact that we link to a website or service is not an endorsement, authorization or representation of our affiliation with that third party, nor is it an endorsement of their privacy or information security policies or practices. We do not have control over third party websites and services and we do not have control over their privacy policies and terms of use.

  10. Security:

    While using any Internet-based service carries inherent security risks that cannot be 100% prevented, our systems, infrastructure, encryption technology, operation and processes are all designed, built and maintained with your security and privacy in mind. We apply industry standards and best practices to prevent any unauthorized access, use, and disclosure. We comply with or exceed all applicable federal laws, state laws, and regulations regarding data privacy.

  11. Service Providers:

    We may employ third party companies and individuals to facilitate our Platform, to perform certain tasks which are related to the Platform, or to provide audit, legal, operational or other services for us. These tasks include, but not limited to, customer service, technical maintenance, monitoring, email management and communication, database management, billing and payment processing, reporting and analytics. We will share with them only the minimum necessary information to perform their task for us and only after entering into appropriate confidentiality agreements.

  12. Children's Privacy:

    We do not knowingly collect or solicit any information from anyone under the age of 13 or knowingly allow such persons to become our user. The Platform is not directed and not intended to be used by children under the age of 13. If you're aware that we have collected Personal Information from a child under age 13 please let us know by contacting us and we will delete that information.

  13. International Transfer:

    Your information may be transferred to — and maintained on — computers located outside of your state, province, country or other governmental jurisdiction. Regardless of where your data is stored, it will be maintained securely as outlined in this policy. Your consent to our Terms and Conditions followed by your submission of such information represents your agreement to such transfers.

  14. Compliance with Laws and Law Enforcement:

    We cooperate with government and law enforcement officials to enforce and comply with the law. We may disclose information necessary or appropriate to protect the safety of the public or any person, to respond to claims and legal process (including but not limited to subpoenas), and to prevent or stop activity that may be illegal or dangerous. You should also be aware that Counselors, LPCs, and LPC Interns may be obliged to disclose information to law enforcement or other authorities to conform to their professional and legal responsibilities. Specifically, and without limitation, you should be aware that the law requires mental health professionals to disclose information and/or take action in the following cases: (a) reported or suspected abuse of a child or vulnerable adult; (b) serious suicidal potential; (c) threatened harm to another person; (d) court-ordered presentation of treatment.

  15. General Data Protection Regulation (GDPR) Notice:

    This section provides additional information about our Privacy Policy relevant to potential clients of any Counselors, LPCs, or LPC Interns, or affiliates of Hawthorne Healing Center, LLC. It is necessary for us to use your personal information:

    • To perform our obligations in accordance with any contract that we may have with you.

    • It is in our legitimate interest or a third party's legitimate interest to use personal information in such a way to ensure that we provide the Services in the best way that we can.

    • It is our legal obligation to use your personal information to comply with any legal obligations imposed upon us.

     

    You can view and edit any personal data that you have provided to us by contacting Hawthorne Healing Center, LLC. Automated processing of your Personal Information is necessary to operate the Platform effectively and to provide counseling and related services. You can exercise any of the rights the law confers to you. We may be required to retain personal data to comply with applicable medical record retention laws. You can contact Hawthorne Healing Center, LLC with questions, concerns or objections about this policy, or about your data by writing to:


    HAWTHORNE HEALING CENTER, LLC
    21 Hawthorne Street
    Medford, Oregon 97504 USA
    hawthorneCenter21@gmail.com

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  16. Changes to the Privacy Policy:

    We may update this privacy statement at our sole discretion. The date of the last revision of this policy appears at the end of this page. We encourage you to periodically review this page for the latest information on our Privacy Policy and practices. Regardless of changes to our Privacy Policy, we will never use the information you submit under our current privacy notice in a new way without first notifying you and giving you the option to opt out.

  17. Contacting us:

    If you have any questions or concerns about this Privacy Policy or our privacy-related practices, please contact us by clicking the "CONTACT US" link on our website Menu.

  18. This Privacy Policy has been revised:   12/1/20

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